No cool · 3-ton split
Open
- Work
- Seasonal
- Photos
- On the record as they happen
- Changes
- Change orders, approved before the work
- Progress
- Draws billed as phases complete
From the first call to paid, on one record.
The HVAC job, start to paid, on one record.
Job management for HVAC contractors: the timeline, photos, change orders, and progress payments on the same record the board runs on, so nothing about the job lives in a text thread.
The work
The jobs that need a record.
01
Seasonal
Maintenance plans generate the tune-up visits, renew on stored cards, and carry a checklist for the system type.
02
Service
No cool, no heat. Urgency first, the nearest truck next, and the customer texted an ETA.
03
Install
Changeouts and new construction tracked across their days: crews, equipment, and permits on the same record as the service board.
Why it matters
The argument, in three rows.
One record, end to end
When the scope, the money, and the paperwork live in different places, things fall through. Here they are one object with one history.
Change orders that bill themselves
Added scope is captured on site, approved by the customer (optionally signed) and the approved amount rolls into the revised contract value automatically.
Proof, not a pile of notes
Photos, checklists, and signatures attach to the job as it runs. Closeout means billing-ready documentation, not an archaeology project.
HVAC · Job management
Built where the floor is torn up.
Phases, crews, and materials tracked from the same record the same-day board runs on.
The old way
What the group text costs.
Two seasons overload one board
Summer and winter peaks bury dispatch while install crews compete for the same trucks.
Renewals slip
Maintenance agreements lapse quietly when renewal is a spreadsheet column somebody forgets.
The paperwork exposure
Refrigerant logs, warranty registrations, and rebates left incomplete are an audit risk and lost money.
Up close
How it runs.
01
Progress payments
Deposits, milestone draws, and retainage: the long job billed by stage, from the same record that runs it.
02
Field forms
Custom checklists, inspections, and sign-offs built by you, captured on the job, enforced before closeout where you say so.
03
Made for the whole team
The tech sees the work, the office sees the money, the owner sees the risk (schedule drift, missing proof, margin pressure) without asking anyone.
Straight answers
What HVAC contractors ask.
What does Thorbis cost for HVAC contractors?
$99 per company per month, unlimited people, every module as it releases. Plus metered usage. $15 included each month. Nothing on this page is a tier.
Is job management a separate module?
No. Jobs & work orders is in Core, on the same record as the board, the estimate, and the invoice, so the HVAC job never leaves the system it started in.
Is it built for HVAC contractors specifically?
The record is the same for every trade; what changes is the work on it. For HVAC contractors that means seasonal, service, and install, which is the day this page is written around, and the sample rows on it are HVAC jobs.
Can I bill a job in stages?
Yes. Progress payments cover deposits, milestones, and retainage instead of one invoice at the end.
How do change orders work?
Capture the added scope, get customer approval (with a signature if you want one), and the approved amount rolls into the revised contract value.
Can I build my own forms?
Yes. Custom field forms are captured on the job record and can be required before closeout.
More for HVAC contractors
Job management for other trades
Start
Job management for HVAC contractors, on one record.
$99 a company. Unlimited people: the whole crew. Plus metered usage. $15 included each month.
Coming from a suite? We’ll extract your records.
Rather talk first? Email the team.