Run the whole job from one record
Every job is a single command center: the timeline, line items, change orders, progress payments, photos, and forms in one place. When scope changes, you capture it, bill it, and keep the audit trail — instead of paperwork chasing you for weeks.
Thorbis Job Management gives every job a single source of truth. Add change orders when scope grows, bill in stages with progress payments, and capture work with custom field forms — all on one auditable record.
A job spread across three tools loses money in the gaps.
When the scope, the money, and the paperwork live in different places, things fall through. Here is where the margin leaks.
Scope grows on-site but the change never makes it onto the invoice — margin walks straight out the door.
Big jobs need staged billing, but your tools only know how to send one invoice at the end.
Field paperwork lives on paper or in photos that nobody can find a month later.
The three things a job record has to get right.
Change orders that get billed
Capture added scope on the spot, get approval, and roll it into the contract value — no missed revenue.
Progress payments
Bill long jobs in stages — deposits, milestones, retainage — instead of waiting until the very end.
Custom field forms
Build the checklists, inspections, and sign-offs your trade needs and capture them right on the job record.
Four things a job record has to hold.
The record, the change orders, the progress billing, and the field proof — each one lands on the same job, so nothing gets reconciled after the fact.
One record that holds the whole story of the job
The timeline, line items, change orders, payments, photos, and forms all live on a single job. Anyone who opens it sees exactly where things stand, without digging through email or a stack of work orders.
- Timeline, money, and field work in one place
- Every update timestamped and attributed
- No more reconciling three systems after the fact
When scope grows on-site, the revenue grows with it
Capture added scope the moment it comes up, get the customer's approval, and roll the amount into the job's revised contract value. The change is on the record and on the invoice, instead of forgotten.
- Added scope captured in the field
- Approval with an optional signature
- Approved value rolls into the revised total
Bill long jobs in stages, not all at the very end
Deposits, milestones, and retainage each become their own invoice on a schedule you set. Cash comes in as the work progresses, so a multi-week job does not tie up your money until close-out.
- Deposits and milestone billing
- Retainage tracked and released
- Each stage invoiced on schedule
Checklists, inspections, and sign-offs captured on the job
Build the forms your trade actually needs and fill them out right on the job record. Photos and signatures attach to the job, so the proof of work is findable a month later, not lost in someone's camera roll.
- Forms built for your trade
- Photos attach to the job record
- Sign-offs captured in the field
When the job changes, the money keeps up
Scope grows, you capture it, the customer approves, and it's on the contract — automatically.
One record, the right view for each role.
Technicians
Add change orders, photos, and form sign-offs from the job without paperwork to chase later.
Office & billing
Invoice each milestone on schedule and watch the contract value stay accurate as scope shifts.
Owners
See the real revised total and a full audit trail on every job, not last month's guess.
Keep every job ready for the next handoff.
Job management is where scope, field proof, billing, and customer trust meet. These controls keep the record usable before the work reaches closeout.
Job owner
Name the person responsible for schedule, scope, customer communication, and billing decisions on every active job.
Required artifacts
Require photos, forms, signatures, and change orders before a job can move into billing or closeout.
Exception path
Route blocked jobs, missing approvals, failed inspections, and late milestones to the right manager before the work stalls.
Finish with proof, not a pile of loose notes.
Before arrival
Confirm scope, parts, customer notes, and required forms so the field team starts with a clean job record.
On site
Capture changes, evidence, and approvals as they happen instead of reconstructing the job after the fact.
After completion
Close with billing-ready documentation, customer sign-off, and a timeline that explains every change.
Catch the job problems that usually appear at closeout.
Longer jobs need early warnings for schedule, proof, and money gaps before they turn into billing disputes.
Schedule drift
Flag jobs that miss milestones, lose a crew, or stack too many unresolved tasks before the next visit.
Missing proof
Surface absent photos, forms, approvals, and customer sign-offs before the job moves to billing.
Margin pressure
Show unbilled change orders, added labor, and revised totals while the job can still be corrected.
Job management questions.
Can I bill a job in stages?
Yes — progress payments let you invoice deposits, milestones, and retainage instead of one invoice at the end.
How do change orders work?
Capture added scope on the job, get customer approval (optionally signed), and the approved amount rolls into the job's revised contract value.
Can I build my own forms?
Yes — create custom field forms (inspections, checklists, sign-offs) and capture them right on the job record.
Run the whole job from one record
Thorbis Job Management gives every job a single source of truth. Add change orders when scope grows, bill in stages with progress payments, and capture work with custom field forms — all on one auditable record.