Controllers · HVAC
the controller
- Reads
- Payment · Receipt
- The work
- Seasonal · Service · Install
- Up against
- The deposit doesn’t match anything · Double entry, double error · The software bill wanders
- The bill
- $99 / month, this chair included
Who you are · Controllers · HVAC
The HVAC books should reconcile themselves.
Whoever holds a HVAC shop’s books (controller, bookkeeper, the owner’s spouse at a kitchen table) inherits every gap between the field and the ledger. The product’s job is to close those gaps at the source.
The chair’s real problems
What the controller at a HVAC shop is up against.
The deposit doesn’t match anything
A lump lands in the bank and someone spends Thursday guessing which invoices it contains.
Double entry, double error
Work keyed into field software and again into the accounting file drifts twice, and you own the drift.
The software bill wanders
Per-seat licenses, surprise tiers, usage overages: a line item you have to re-audit every quarter.
The work
The days HVAC contractors run.
01
Seasonal
Maintenance plans generate the tune-up visits, renew on stored cards, and carry a checklist for the system type.
02
Service
No cool, no heat. Urgency first, the nearest truck next, and the customer texted an ETA.
03
Install
Changeouts and new construction tracked across their days: crews, equipment, and permits on the same record as the service board.
What the record hands you
Your view of the HVAC product.
One-way posting, on purpose
Thorbis posts to QuickBooks; the books stay in QuickBooks. One direction means one source of truth to audit.
The bridge →Deposits that itemize
Payouts trace to the invoices inside them. Reconciliation is a check, not an investigation.
Money →A bill you can predict
The posted company price plus metered usage you can see: no per-seat math, no quarter-end surprise.
The quote →
The old way
What the whiteboard costs HVAC contractors.
Two seasons overload one board
Summer and winter peaks bury dispatch while install crews compete for the same trucks.
Renewals slip
Maintenance agreements lapse quietly when renewal is a spreadsheet column somebody forgets.
The paperwork exposure
Refrigerant logs, warranty registrations, and rebates left incomplete are an audit risk and lost money.
The day, from this chair
Three moments that change.
9:00
The match, confirmed
Yesterday’s payout against its invoices: minutes, because the itemization came with it.
11:30
The exception, alone
One job that didn’t post cleanly, flagged, instead of a full-ledger hunt for silent drift.
16:00
The close, boring
Month-end without the shoebox: the field data arrived structured, so the close is arithmetic.
Straight answers
What the controller asks first.
Does the controller cost a seat?
No. $99 is the company, not the seat. Every chair on this page is included, from the owner to the newest tech, and a hire changes the crew rather than the software bill.
Can we bring our HVAC records?
CSV and Excel, Documents, The API: we map the columns and read what we can, with a dry run you inspect before anything is live. What we cannot take stays a limit you can see.
HVAC, chair by chair
Controllers, other trades
Start
Built for the controller at a HVAC shop, too.
One posted price for the company: every chair on this page included, from the owner to the newest tech.
Coming from a suite? We’ll extract your records.
Rather talk first? Email the team.